General Guidelines


Administrative advisory committees are composed of faculty, Academic Federation members, staff, graduate students, and undergraduate students. Their main function is to advise administrative departments and work groups on general policy and procedural matters in a given area.


The AAC system is one of the mechanisms by which campuswide participation in the decision-making process is promoted. The administrative advisory committees are established or disestablished according to the needs of the Chancellor and the administrators to whom the committees report. A request for establishment or disestablishment of a committee requires the approval of the Chancellor, as does a change in the committee's name. There are two types of committees in the system:

  • Committees advising on policies affecting campus life and operations.
  • Committees mandated by established University policies or Federal or State regulations.


The administrative advisory committees report to designated senior administrators, usually vice chancellors or deans. The office of the designated administrator is the "office of record" for the committee. (See Committees and Reporting Responsibility, below.)

Appointment of Members

The administrators to whom the committees report are responsible for appointing members to their committees. The number of ex officio members should be kept to a minimum; other administrators can be invited to meetings as necessary.

Committee Charge

The charge should identify: Composition of Membership (indicating the constituency the member represents or, for an ex officio member, the unit represented), Justification, Responsibilities, and Reporting. (see example)

Committee Review

The administrators continually review the composition of and charge to each committee reporting to them and evaluate the need for and effectiveness of the committee.

Committees and Reporting Responsibility

Committees Advising on Policies Affecting Campus Life and Operations:

Committees Mandated by University Policy or Federal and State Regulations: