Each member (whether faculty, Academic Federation member, staff, graduate student, or undergraduate student) of an administrative advisory committee has full membership privileges and responsibilities. Members have not only an obligation to attend meetings of their committee, but also a responsibility to share in the committee discussions, to introduce subjects and motions, and to share the issues under consideration with constituent organizations (Academic Senate, Academic Federation, UCD Staff Assembly, Graduate Student Association, ASUCD).
Nominations and Selection of Committee Members
The selection of faculty, Academic Federation members, staff, and students for membership on the various administrative advisory committees is the responsibility of the administrator to whom the committee reports. Appointments should be completed by April of each year so committee membership can be confirmed before the end of Spring Quarter. The annual selection process provides for:
- Self-identification through individual applications.
- Recommendation of student members by ASUCD and GSA. (Refer to the Memorandum of Understanding, and its amendment, between ASUCD and the Chancellor.)
- Nominations by deans, directors, department chairs, and officers of constituent organizations.
- Identification, through additional efforts beyond the application process, of persons for membership by the administrators to whom the committees report and by ASUCD and GSA.
- An opportunity for both the experienced and inexperienced individual to serve.
- Appointment to a specific committee for not more than three years, with a preference for not more than two years. The initial appointment is generally for one year, with reappointment on a year-to-year basis.
Administrators to whom committees report are responsible for:
- Reviewing the minutes and/or the annual report of the committees.
- Discussing with the chair of the committee the composition, the appropriateness of the charge, and the individuals who should be considered for reappointment if interested.
- Maintaining approximately one-third to one-half of the membership for "carryover."
- Considering appointment of emeritus faculty and retired staff to committees.
- Taking care not to select members who are directly involved in respective areas of interest to ensure objectivity.
- Maintaining a good balance on each committee. Balance in this sense means having a committee that represents the broader campus community. This entails considering gender, ethnicity, academic discipline, area of knowledge, and unit or department, among other factors, in composing each committee.
- Selecting a chair, giving consideration to ability to chair, service to the committee, and previous experience. For continuity, administrators should consider asking whether the chair would be interested in serving again or should obtain from the chair suggestions of persons from the committee who might be considered for chair based on interest and ability.
- Conducting reviews of administrative advisory committees. The composition, charge, and effectiveness of each committee should be reviewed annually. Special in-depth reviews may be conducted upon the recommendation of the chair or the Chancellor.
The responsibility for nomination and selection of members for the Campus Unions and Recreation Board (CURB) is shared with CURB's Interview and Nominating Committee.
The responsibility for nomination and selection of members for the Arts and Lectures Administrative Advisory Committee is shared with the committee's Recruitment Panel.
Vacancies During the Academic Year
Prior to March 1 - Replacements are selected and appointed by the administrator from the applications on file and other nominations. Replacement undergraduate students are appointed after consultation with ASUCD.
After March 1 - Replacements may be selected and appointed from applications received for the following year or, if necessary, from nominations. Normally, an individual selected after March 1 will serve for the remaining term of the individual replaced and for the following year.
Nominations to New Committees Established During the Academic Year
The administrator will usually select individuals for expertise or knowledge in the area. The established process of selection and nomination will apply each year thereafter.